The PO arrives. The order exists. Nobody re-typed fourteen lines.
Axle reads the customer's purchase order, checks it against the quote line by line, flags every discrepancy, and creates the order in your ERP once a person approves.
Accepted quotes get re-keyed by hand, and the mismatches surface at invoicing.
The PO is a PDF. The quote is in your system. Someone types one into the other and hopes they match.
Before
- Fourteen lines re-keyed from a PDF into the ERP
- Quantity, price and terms differences found weeks later, at invoicing
- Ship dates promised without checking lead times
- PO acknowledgments written by hand
- The person who does this is also the person quoting
With Axle
- PO read and matched to the quote automatically, whatever format it arrived in
- Every difference flagged before the order exists: quantity, price, terms, ship-to
- Lead times checked against the requested date
- Order created in your ERP on approval, acknowledgment sent
- The quote-to-order handoff off the quoting person's desk
A PO checked against its quote, line by line.
Two lines match, one quantity changed, one price is off. All of it flagged before anyone re-keys anything. Illustrative
| Line 1 · Pump, ANSI 3x2-10 | Qty 1 · $7,650 · matches quote | match |
| Line 2 · Motor, 15 HP TEFC | Qty 1 · $1,550 · matches quote | match |
| Line 3 · Baseplate | PO qty 2 · quote qty 1 | quantity differs |
| Line 4 · Mechanical seal | PO $700 · quote $760 | price differs |
| Terms and ship-to | Net 30 · Karnes County site | match |
| Requested date | 6 weeks · longest lead 4 weeks | achievable |
Two discrepancies on PO 44817.
Line 3 quantity doubled; line 4 priced $60 under quote. Axle drafted the clarification email to the customer. Nothing has been entered in the ERP.
Axle matches and enters. Your people resolve.
Axle takes on
- Reading POs in any format
- Line-by-line match against the quote
- Flagging quantity, price, terms and date discrepancies
- Order creation in your ERP on approval
- Acknowledgments and CRM updates
Your people keep
- Resolving discrepancies with the customer
- Accepting or rejecting changes
- Credit and terms decisions
- Anything the match rules don't cover
The rest of the workflow is already there.
Start here. When you want the next door, it's the same Applications Engineer, already configured to your catalog, templates and rules.
Order automation questions.
What if the PO doesn't match the quote?
Every difference is flagged and the order is held. Axle drafts the clarification to the customer, and nothing is entered in your ERP until a person accepts the PO as-is or the customer corrects it.
Which ERPs does it create orders in?
Connectors are scoped per deployment. Where your ERP has an API, Axle creates the order directly; where it doesn't, it produces the import file your team already uses.
Is order entry ever fully automatic?
Only when a PO matches the quote exactly and you've set that class of order to Level 3. Anything with a discrepancy is always held for a person.
Bring a PO that didn't match.
We'll show you what Axle would have caught, and when.